2025 02 16 CFFF Board Meeting Summary

In the interest of transparency, we will continue to post generated summaries of our board meetings. Full meeting minutes and documents can always be found on the resources page.

Alongside the meeting updates below, the resources and committee pages have been updated via our web app: www.cfff.fit/cmte

Key Decisions & Votes

✔️ Nationals Venue & Date Tentatively Confirmed

  • Location: PNE Forum, Vancouver, BC

  • Date: September 18–21, 2025 (to be finalized after deposit payment)

  • Rationale: Lower cost compared to other venues, better access to accommodations, and a central location with a strong fitness community.

✔️ Committee Chairs Appointed

  • Technical Officials Committee: Raul (Lead)

  • Domestic Development Committee: Michelle (Chair)

  • National Championships Committee: Simon (Chair)

✔️ Formation of a Nominating Committee

  • Voted to create a Nominating Committee to streamline board appointments and committee formations.

  • Members: Simon, Michelle, and Shoko

✔️ Removal of an Inactive Board Member

  • Mary Lisage was officially removed from the board due to lack of participation.

✔️ Use of WhatsApp for Communication

  • The board voted to use a WhatsApp community for committee coordination and athlete engagement.

1. Board & Committee Structure

  • Board Membership & Quorum:

    • Discussed attendance challenges and the need for an engaged board.

    • Decision made to remove an unresponsive board member, Mary Lisage.

  • Nominating Committee Created:

    • Established to streamline board and committee appointments.

    • Members: Simon Damborg, Michelle Toole, Shoko Tiesma.

    • Committee will ensure a diverse skill set is represented across committees.

  • Committee Leadership Confirmed:

    • Technical Officials Committee: Led by Raul.

    • Domestic Development Committee: Led by Michelle.

    • National Championships Committee: Led by Simon.

2. National Championships Planning

  • Tentative Venue & Date:

    • PNE Forum, Vancouver, tentatively secured for September 19-21, 2025.

    • Venue offers affordable pricing (~$10,000), good location, and expansion options.

    • Deposit payment pending; financial planning underway.

  • Possible Eastern Canada Event:

    • Exploring an additional event in Ontario or Quebec to improve accessibility.

    • Would be hosted at a large gym to minimize venue costs.

    • Local interest and feasibility will be assessed.

  • Equipment & Logistics:

    • Contact made with Throwdown Series to rent the same rig & equipment used for World Masters.

    • Still awaiting final rental pricing confirmation.

3. Technical Officials Development

  • Committee Leadership:

    • Raul confirmed as the Technical Officials Committee Chair.

  • Certification & Training:

    • Focus on recruiting and certifying more technical officials.

    • Plan to host two in-person training sessions before Nationals.

    • Need for an improved testing system for officials.

  • Integration with International System:

    • Working with iF3 to align standards for judging and certification.

4. Domestic Development & Membership Growth

  • Committee Leadership:

    • Michelle Toole confirmed as Chair.

  • Membership Growth Strategies:

    • Focus on advertising, recruitment, and outreach.

    • Plan to increase engagement with athletes, clubs, and officials.

  • WhatsApp Community for Members:

    • New WhatsApp community launched to improve communication and recruitment.

    • Will be used for announcements, committee updates, and athlete engagement.

    • Public WhatsApp channel for registered athletes being explored.

5. Financial Planning & Grant Applications

  • Bank Account & Stripe Issues:

    • Access to the bank account still needs to be transferred.

    • Stripe now requires all board members to be confirmed, delaying access to funds.

  • Grant Writing Initiatives:

    • Exploring funding opportunities to support national championships and athlete development.

    • Legal review underway to ensure compliance with Canadian nonprofit regulations.

6. Athlete Engagement & Competition Pathways

  • Athlete Survey:

    • A survey will be sent to gather feedback on priorities, competition structure, and committee participation.

  • Functional Fitness League Playoffs:

    • Discussed the possibility of integrating playoffs with Nationals.

    • Would provide a structured path for athletes to progress through competitions.

interested in getting involved? Create your athlete profile & then apply to join a committee!

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